Open Artspace 2023

Terms and Conditions & Entry Form

Entries are welcome from all visual artists and makers, resident in the UK

Entry forms can be completed online at:  printed copies will not be accepted

The exhibition will be held at:

The Old Parcels Office Artspace, Railway Station Carpark, Westborough, Scarborough, North Yorkshire, YO14 1TU

The aim of the Old Parcels Office (OPO) Open Artspace exhibition:

To showcase new and emergent visual art work from the local region and beyond.

To encourage people from diverse backgrounds to submit their unique creations

Applicants may like to visit or look at the Old Parcels space prior to submission as it varies from a traditional ‘white cube’ gallery space and may affect your entry choices.

Prizes & Opportunities

Visitors’ Choice: £200 prize awarded to the most popular work as voted for by visitors to the exhibition.

Big Ideas by the Sea Painting Prize £250.00

PRIZED ’23 : a group show in November 2023 awarded to 6 shortlisted artists

Yorkshire Coast D-Bid Prize: £300.00 awarded to the artwork selected by YC D-BID.

Hawthorn Print Prize: £100.00 materials voucher for the selected printmaker. Sponsored by Hawthorn Printmaking Supplies

Key Dates

All dates must be strictly adhered to:

Deadline for completed entry forms: Midnight on Tuesday 3rd January 2023

Notification of selected artworks: week commencing Monday 16th January 2023

Dates to deliver selected artwork to the Old Parcels Office:

Thursday 2nd February 2023 1.30pm – 4pm

Friday 3rd February 2023 11am – 7pm

Saturday 4th February 2023 11am – 4pm

Exhibition opens to the public: Saturday 11th February to Sunday 12th March 2023
Opening hours: Thursday to Sunday, 11am – 4pm

Private View: Saturday 11th February 2-4pm

Collection of Unsold Work:
Sunday 12th March 4pm – 6pm
Monday 13th March 10am – 7pm

How your work will be selected:

Work will be selected by a panel of 2 independent judges and one member of the Board of Trustees of the OPO. Art work will be considered entirely on its own merits, therefore your name and biographical information will not be revealed to the panel during this process.

Conditions of Entry

​Eligibility

This opportunity is open to all visual artists and makers whether professional, amateur, student or graduate who are resident in the UK.

We ask that the work submitted has been created within the last 2 years, must be your own work, and owned by you.

Copies of artworks will not be accepted, but those ‘derived’ from another piece may be considered.

Application Procedure

Please complete the entry form online at: https://www.oldparcelsoffice.org/open-artspace-2023-entry-form/
N.B printed copies of the entry form will not be accepted

The deadline for application is: midnight on Tuesday 3rd January 2023; late entries will not be accepted.

Artwork submissions

The following forms of visual art will be accepted: painting, original & digital printmaking, drawing, sculpture, textiles, crafts (2D & 3D), photography, moving image.

Up to 3 artworks may be submitted per artist. Please ensure the media and dimensions are accurately listed in your entry form.

If your piece has special installation requirements then please let us know with clear instructions in the ‘Further information’ box on the application form.

Images of your work

The quality of the images you upload are integral to work being selected.

Please ensure the images are sharp and cropped appropriately, and are true to the actual artwork (no filters etc.)

Image files submitted should be in JPG/JPEG format, at a resolution of 300dpi and between 1MB and 5MB in size.

You can submit one image per 2D artwork, and up to 2 images per 3D artwork.

The images should follow the titling guidelines: YOUR POSTCODE_TITLE OF WORK

Submission Fees

Submission fees are £10 for 1 work and £20 for 2-3 works, irrespective of size or medium

Fees must be paid at the time of application and will be paid online.

This fee is non-returnable, even if your work is not selected for exhibition.

Notification of selected works

Entries will be selected by a panel for inclusion to the exhibition as outlined above.

You will be notified via an email from info@oldparcelsoffice.org during the week commencing 16th January 2023 whether your artwork has been selected for exhibition or otherwise. Please add this email address to your trusted senders or check your email junk-box regularly in case it has been diverted. The Old Parcels Office do not accept responsibility for missing email notifications.

The decision of the selectors on all matters is final and no correspondence will be entered into regarding the selections made.

Preparing selected work

As the OPO is a heritage building and the hanging system is rail-based, with wires and sliders, rather than the work being attached to the wall itself. All 2D work for hanging should be fitted on the back with D-Rings, placed vertically approximately 5cm from the top of the frame. Please ensure the D-Rings used are suitable for the weight of the artwork. No picture cord or wire is required.

Mirror plates will not be accepted. If they are required, for any reason, then we reserve the right to fit them to your frame/stretcher at the OPO.

We also reserve the right to adjust your fittings, if needs be, to ensure a successful curation of your work.

You will need to clearly label each piece with your name, title and price of the work, to match the information on your application form.

Delivery and collection of work

The dates for delivery of selected work are:

Thursday 2nd February 2023 1.30 – 4pm (artist drop off)

Friday 3rd February 2023 11am – 7pm (artist drop off & courier day)

Saturday 4th February 2023 11am – 4pm (artist drop off)

Artists are responsible for all transport and collection costs.

Bring your work to: Old Parcels Office, Westborough, Scarborough, North Yorkshire, YO11 1TN. You will find us at the far end of the station carpark. Please use the car parking spaces and leave the loading area free, unless your work is exceptionally heavy or large, in which case please give us prior warning to assist in the handling of it, by emailing info@oldparcelsoffice.org

We are able to accept work from couriers on Friday 3rd February provided that they arrive during the hours stated above, the OPO is closed outside of these hours.

The work will remain on show between Saturday 11th February to Sunday 12th March 2023 during the normal opening hours of the OPO; it will not be possible for you to remove your work from the show before the closing date and time.

The dates for collection of unsold work are:

Sunday 12th March 2023 4pm – 7pm (artist collection)

Monday 13th March 2023 10am – 7pm (artist and courier collection)

If someone other than the named artist is delivering or collecting the work, we will require prior notice of the nominated person’s name from the artist via email. The nominee will be asked to show a copy of the artwork consignment form and personal identity.

Courier collection of work should be organised by the artist, and negotiated with the OPO by emailing info@oldparcelsoffice.org Courier pick-up times will be during those outlined above, as the OPO is closed outside of those stated hours. The work will be returned in its original packaging, be aware there may be a charge for our time taken in repackaging the work for transit.

As we have limited storage facilities, we will dispose of any uncollected work after 1st May 2023.

Insurance and Liabilities

Whilst every care will be take in the handling of your artworks. The Old Parcels Office and Scarborough Studios CIO can accept no liability for loss or damage to work submitted to and exhibited during the Open Exhibition; therefore, you are strongly recommended to arrange your own insurance for any artworks delivered to us.

Sales of Artworks

If your work is for sale and is sold then Scarborough Studios CIO will take a 33% commission on the sales price. Please remember to figure in this commission when you are pricing your works. Please also note that artists liable to VAT are responsible for paying their own tax.

When your work sells and once the buyer has paid in full, a red dot will be placed beside the piece, and another on the list of works in the space.

Any sales of the work during the exhibition should be processed via the Old Parcels Office. If you, the artist, sell the artwork via another platform, then the commission to the OPO will still be owing. Please inform us of all sales immediately to avoid replication.

Payment to artists will take place after the exhibition closes. A member of the Old Parcels Office will be in touch to take your bank account name, number and sort code and the funds will be transferred to you via BACS. We will not ask you for any further account information, and this information will only be used to make this payment.

Publicity & Data

By submitting work for this exhibition, you authorise the OPO to process, store, and utilise the data in your submission and agree that, if selected for exhibition, images of your work can be used by the OPO and associated organisations for promotional and publicity purposes regarding this exhibition only.

Copyright
The copyright of all works, other than commissioned work, remains the property of the artist. Any enquiries for copyright will be referred to the artist.

Invitations & flyers
Digital invitations or flyers and a press release will be emailed to all selected artists to forward to buyers, collectors, press and any other contacts they would like to see the exhibition. ​

Cancellation statement

The OPO reserves the right to restrict, change, postpone or cancel the exhibition if deemed necessary or unavoidable. In this case we will be in touch with all artists via email to update them on the situation.

Click Here for a PDF version of the Terms and Conditions